Procedures after the business establishment

Setting up a business is a very complicated and time-consuming process. However, even after successfully establishing a business, receiving a business registration certificate, and preparing to go into operation, the business owner cannot just simply ignore legal procedures. Because there are many post-business procedures that business owners need to pay attention to and consider implementing to be able to put their business on the right track. So, what are the procedures after the business establishment?

Declare and pay license tax at the tax office

According to the law, after business establishment, the business must declare and pay a license tax.

The latest time to carry out this procedure is the last day of the month of starting a business, or if the enterprise has not had production and business activities, the deadline for submitting the license tax declaration is within 30 days at the latest from the date of receiving the business registration certificate.

Among the necessary documents to declare and pay license tax at the tax office after establishing a business, the license fee declaration is the most important document.

Accordingly, businesses need to prioritize preparing detailed license fee declarations. The remaining documents can be done later and supplemented when fully prepared. The deadline for submitting the declaration and license fee is before January 30 of the year following the year of establishment. If the enterprise fails to declare and pay the fee on time, the enterprise will be fined a fine as prescribed by law.

The rate of payment of license fees according to Article 4 of Circular 139/2016/TT-BTC is as follows:

a) Organizations with charter capital or investment capital over 10 billion VND: 3,000,000 VND/year;

b) Organizations with charter capital or investment capital of 10 billion VND or less: 2,000,000 VND/year;

c) Branches, representative offices, business locations, non-business units, and other economic organizations: 1,000,000 VND/year.

Hanging the sign at the headquarters

After the establishment, the business needs to hang a sign at the head office. The business signboard must show information about the business name, address, and phone number clearly so that the tax agency can check and contact when necessary.

If in case the tax authority checks but does not detect that the enterprise operates at the head office as registered, the tax authority will issue a notice that the enterprise does not operate at the head office.

In addition, for the act of not hanging the sign at the head office, the enterprise may be fined from 1,000,000 VND to 3,000,000 VND.

Open a bank account and notify the bank account to the tax authorities

When the business goes into operation, the business needs to have a bank account to be able to make payment transactions. At the same time, businesses also need to notify the account to the tax authority to pay taxes electronically.

After opening an account, within 10 days, enterprises must notify the Department of Planning and Investment to collect information, manage and control transactions.

One bank account can only be used by one business, but a business can have multiple bank accounts. Normally, businesses have at least 2 official linked bank accounts to perform transactions with customers, partners, pay employees, etc.

Buy digital signature

A digital signature, electronic signature, or token with the shape of a USB, is considered an important electronic tool for businesses to carry out online procedures and documents such as signing online contracts, banking transactions, social insurance, etc. without having to spend time traveling, printing, stamping like in the old days when the Internet was not available.

With digital signatures, businesses can take advantage of cyberspace to expand connections and simplify administrative procedures.

Enterprises need to buy digital signatures at reputable suppliers such as Viettel, FPT, BKAV, CK, Vina, Newtel, CA2 (Nacencomm), Safe-CA, etc., and must register with tax authorities and get a bank account.

Issue the invoice

VAT invoices and direct sales invoices can take the form of electronic invoices and paper invoices. Regardless of which type of invoice an enterprise uses, it still has to carry out procedures for issuing invoices and sending them to the tax authority directly managing them.

Pay social insurance for employees

According to Decision 772/QD-BHXH, within 30 days from the date of signing the official labor contract with the employee, the enterprise must submit a dossier of participation in insurance for the employee.

The payment of social insurance for employees is inescapable. However, businesses sometimes forget the deadline for paying social insurance premiums for their employees for some reason, or for various other reasons, the payment process is delayed.

If the payment is late, the enterprise needs to notify the social insurance agency and pay the missing months for employees.